Information for suppliers: The Leibniz Institute for Educational Media | Georg Eckert Institute accepts electronic invoices

Procedure for submitting an electronic invoice

  1. Create an electronic invoice in your ERP system or online in the Niedersächsischen Antragssystem für Verwaltungsleistungen (NAVO*).
  2. Submit your standard compliant 1  electronic invoice to eRechnung(at)niedersachsen.de 2 or upload it to NAVO. It is also possible to submit invoices through Peppol using the PEPPOL-ID 0204:03-0021200040-12. All electronic invoices must contain the Leitweg-ID3 of the client 030-0000000211-02. The electronic invoice must also include a current e-mail address (see para § 5 NERechVO [only available in German]). The electronic invoice will be forwarded to the invoice recipient. You will receive conformation that the invoice has been received and checked for format conformity.
  3. When the invoice has been successfully delivered it will be processed by the recipient.

Any questions?

Further information can be found here:

1 Invoices are standard compliant if produced according to the NERechVO directive in standard XRechnung format, or any other standard that conforms to EN16931. Supporting documents accompanying invoices may be in PDF, PNG, JPEG, CSV or XLSX format or ODS tables.

2 Only one electronic invoice may be sent per e-mail

3 The Leitweg-ID is an identifier developed to address public entities in Germany and may be used within XRechnung.

* https://www.navo.niedersachsen.de/navo2/portal/ERechnungsApp/18465/Start 

** https://rechnung.niedersachsen.de/startseite/

*** https://xeinkauf.de/xrechnung/versionen-und-bundles/ (includes summaries in English)

Contact

Leibniz-Institut für Bildungsmedien |
Georg-Eckert-Institut
Freisestraße 1
38118 Braunschweig
info(at)gei.de

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IT.Niedersachsen
Göttinger Chaussee 256
30459 Hannover
service-erechnung(at)niedersachsen.de

General information on electronic invoicing

The EU directive 2014/55 on electronic invoicing in public procurement and the Nds. eRechnungsverordnung (e-invoice regulation for Lower Saxony) require public contracting authorities to accept electronic invoices. Electronic invoices created according to XRechnung standards are structured, machine-readable data sets in XML format.

A pdf file is not an electronic invoice!

Receipt of electronic invoices was introduced in April 2020 and has proved successful with the majority of suppliers. Suppliers have also been able to submit electronic invoices via the Peppol platform since 11 October 2022.

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